Procurement

Traditional systems require a human toidentifyvendors and send out Requests for Proposal (RFPs).SmorgasAiAgentic Workflow Solutioncan:

• Scan the Market: Automatically identify new suppliers based on specific criteria like ESG ratings, geographical proximity, or historical performance. 
• Draft and Distribute: Generate RFPs by pulling technical requirements from internal documents and emailing them to shortlisted vendors. 
• Analyze Responses: Rank vendor bids based on cost, lead time, and risk, presenting a summarized "best-fit" recommendation to the human buyer. 

"Tail spend" — the 20% of spend that is non-strategic and often unmanaged — is usually too high-volume for human teams to handle efficiently.

• Autonomous Negotiation: Smorgas can engage in low-value negotiations with vendors via email or chat to secure standard discounts that would otherwise be missed.
• Catalog Optimization: The solution can cross-reference tail spend purchases against existing contracts to identify where items should have been bought from preferred suppliers.

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Unlike static dashboards,Smorgas AI monitors live data feeds (weather, logistics, news, financial reports) to anticipate disruptions.

• Automated Pivot: If a port strike or a factory fire is detected, the Smorgas can immediately check inventory levels and, if authorized, trigger a purchase order with a backup supplier to ensure continuity.
• Compliance Monitoring: Smorgas AI can continuously verify that suppliers are maintaining necessary certifications or insurance, flagging any that falls out of compliance before the next order is placed.

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Instead of waiting for a "low stock" alert, the Smorgas Solution looks at the broader context of the business.

• Demand Forecasting: It correlates internal sales trends with external market signals to adjust reorder points dynamically. 
• Execution: The agent can draft the Purchase Order (PO), match it against the budget, and route it to the correct manager for a one-click approval. 

The Solution acts as a bridge between the warehouse, the vendor, and the finance department.

• Discrepancy Resolution: If a shipment arrives with 90 units, but the invoice says 100, Smorgas can automatically email the vendor to request a credit memo or a corrected invoice, only involving a human if the vendor disputes the claim.